Hook: Your e-discovery production has PDFs from the document management system, Word docs from the lawyers, and Excel exports from finance. Here's why using different tools for each creates a compliance audit problem.
The Challenge
Legal document productions, GDPR DSARs, and regulatory submissions typically involve mixed document formats from different source systems. A 2025 Everlaw e-discovery report identifies format fragmentation as a top operational challenge: legal teams use one tool for PDF redaction, another for Word documents, a third for Excel exports, and sometimes manual review for JSON API logs. Each tool has different detection logic, different UI workflows, and different output formats — creating consistency risk and operational overhead. The 2025 FOIA automation push by US federal agencies specifically cites multi-format handling as a key requirement. Inconsistency between format-specific tools creates the "different tools for different formats" compliance audit nightmare where the same PII type is handled differently depending on which tool processed which file.
By the Numbers
- GDPR fines reached €1.2B in 2024 — record year (DLA Piper 2025)
- 77% of employees share sensitive work information with AI tools at least weekly (eSecurity Planet/Cyberhaven 2025)
Technical Approach
Batch processing supports PDF, DOCX, XLSX, TXT, CSV, JSON, and XML in a single batch run. The same Presidio-based detection engine operates across all formats. Output is format-consistent regardless of input type. This eliminates the need for format-specific tools and ensures consistent detection across a mixed-format document production.
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